Withdrawals (Undergraduate Policy)

Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the University’s official withdrawal procedures. Failure to follow formal University procedures may result in an obligation to pay fees as well as the assignment of failing grades in all courses. Information on canceling registration and withdrawal procedures is available in the Schedule of Classes Registration Guide at www.csun. edu/anr/soc/academicpolicies.html or from Admissions and Records.

Undergraduate students may withdraw from no more than 18 semester units of CSUN courses. This 18 semester unit limit does not apply to the first 20 days of each semester when withdrawals from courses are permitted without academic restriction or penalty. Medical withdrawals, whether partial or complete, do not count toward the maximum 18 units. The maximum of 18 semester units applies only to units completed at CSUN and includes all Baccalaureate-level CSUN

courses, whether the student is matriculated or enrolled through self-support, such as Tseng College Extended Learning.

Students who receive financial aid funds must consult with the Financial Aid and Scholarships Department prior to withdrawing from the University regarding any required return or repayment of grant or loan assistance received for that academic term or payment period. If a recipient of student financial aid funds withdraws from the institution during an academic term or a payment period, the amount of grant or loan assistance received may be subject to return and/or repayment provisions.

Reducing the number of enrolled units also may affect your eligibility for campus housing, international student status, financial aid and more. Before adjusting your schedule, consult the appropriate offices as described in Information Regarding Change in Program or Schedule at http://blogs.csun.edu/ugs/academic-program-changes/.

Withdrawals During the First 20 Days of Instruction: Students wishing to completely withdraw from the University prior to or during the first 20 days of instruction may do so without academic penalty. Students who officially withdraw after classes begin will owe a prorated tuition-fee amount. Any charges or refund amounts will display in student SOLAR accounts approximately 4 to 6 weeks after classes begin. For more information, see http://www-admn. csun.edu/ucs/ or contact University Cash Services. New and returning students who completely withdraw from the University prior to the 20th day of instruction are not considered continuing students and must reapply to attend any subsequent semester. Those students who are continuing from the previous semester will automatically be placed on a Leave of Absence if they meet the criteria. (See Leave of Absence under Categories of Enrollment for more information.)

Withdrawals After the 20th day of Instruction: Students who must withdraw after the 20th day of instruction and prior to the last 3 weeks of instruction for reasons clearly beyond their control, and who can justify serious and compelling circumstances, may withdraw without academic penalty by securing the approval of the instructor and the appropriate campus officials. For further information, see www.csun.edu/anr/soc/adjsched.html. If approved, the grade of “W” will be assigned for withdrawals after the 20th day of instruction. Students completely withdrawing after the 20th day of instruction will be considered continuing students for the next semester. Under no circumstances does nonattendance nor the stopping of payment of a check constitute a withdrawal from the University.

Withdrawals During and After the Last 3 Weeks of the Semester: Withdrawals are not permitted during the final 3 weeks of instruction or thereafter except in cases such as accident or serious illness where the cause of the withdrawal is clearly beyond the student’s control and the assignment of an Incomplete grade is not practical. Ordinarily, it is expected that withdrawals during this period will be complete withdrawals from the University except in circumstances where sufficient work has been completed in 1 or more of the courses to permit an evaluation of course work and an assignment of a grade.

Students may obtain forms and procedural information at www. csun.edu/anr/soc/adjsched.html or the Office of Admissions and Records.

Medical withdrawals will not be granted if the student has taken final exams. Petitions requesting retroactive withdrawals beyond 1 year after the conclusion of the semester for which the withdrawal is requested will not be considered.

In cases where medical evidence and the physical demands of a class overwhelmingly support withdrawal from only a portion of a student’s program of study, partial medical withdrawals will be permitted when there is a clear link between the class and the medical condition. Requests solely seeking a reduced course load without specific and focused medical justification do not demonstrate the required link.

In cases of severe illness, students are advised to provide written permission for a representative or, if mentally incapacitated, a student’s legal representative to request a withdrawal on their behalf. Petitions requesting retroactive withdrawals beyond 1 year of the conclusion of the semester for which the withdrawal is requested will not be considered